DRAFT
Operational Reporting
Guide
This guide focuses on reporting at two critical supervisory levels.
The National level is for the project director and the core management team overseeing the whole SRS. Most reports described for the National level are segmented by Province.
The Province level focuses on metrics needed by provincial teams and field supervisors overseeing individual clusters and data collectors. This data is segmented by Cluster.
National level
Understanding your population
This report shows the total number of households and total number of people within those households. At the beginning of the project these numbers will grow as each cluster is added to the SRS. Work to make sure clusters are appropriate size in terms of household and population count. The population does not need to be updated in realtime. The household and population counts can be updated on a yearly or biennial cycle. Previous census numbers are archived, new census data is recorded.
Key national level metrics
- By Province
- Based on clusters of ~1200 people and ~300 households
National: Percentage of Data Collectors Reporting Events in the Last 3 Months
- Percentage of Data Collectors reporting events in the last 3 months
- Strata: 0 Events = Not working or Communication Issue, 1-4 Events = Underperforming, 5+ Events = Expected Performance
National: Number of Verbal Autopsies collected
- Percentage of Deaths with completed Verbal Autopsy
- Three month periods
Province level
Key provincial level metrics:
Province: Average times for Community Data Collectors
- From Event to Data Collection
- From Data Collection to Submission
Province: VA Data Collection
- From Death Event to VA Data Collection
- Percentage of VA missing (never collected)
Province: Interactive mapping
- Show Cluster Boundaries and location of homes within cluster
- Zoom in to see geographic details, Zoom out for overview
- Understand physical challenges for Data Collection teams
Tools
National Level: Province level activity by number of events in last 3 months 
Province Level: Data table for monitoring cluster-level activity
- Row: Represents cluster
- Order by: province ASC, cluster ID ASC
| Item | Description |
|---|---|
| A | Cluster ID and Data collector name |
| B | Geographic Location: Province and District |
| C | Total Months the cluster has been active |
| D | Total event counts:
|
| E | Last month and year of Household Census |
| F | Last month and year of any event collected |
| G | Average elapsed time in days
|
| H | Monthly Event Counts: Count per event type for Every month/year of the project. Example:
Repeat for each month / year combination. |
Province: Interactive mapping at Cluster Level
Software
Stories
| Last updated |
|---|
| 29 October 2025 |
| Portions of this page are © 2025 The MITRE Corporation. All rights reserved. For restricted distribution. Not approved for public release. The source of this information is the Technical Assistance for Sample Registration Systems (SRS) Planning Grants, a joint project of the CDC Foundation and Swiss Tropical and Public Health Institute through the Gates Foundation SRS Grant. |